Secure Methods You Should Use To Share Business Passwords

As a general rule, passwords should not be shared, especially not over the internet. The reason for not sharing them is because they provide unlimited access to your most sensitive data stored online. Living in the age of breakthrough technology, however, means there are exceptions to this general rule.

There is no exception, though, to the fact that you want to be careful about how you share them.

And the simple truth is that there are instances where you simply have to share a password.

These may be times when your family, co-workers, or business partners may need them. In such cases, there may not be many options for sharing data online.

Here are a few instances that may require password sharing:

  • When paying bills
  • Logins for shared family accounts such as Netflix, Hulu, Showmax or iTunes
  • When sharing credit cards or joint bank accounts
  • Storage on digital platforms such as Drop box
  • Wi-Fi passwords shared amongst a community, e.g. college dorm mates, family, restaurants
  • Sharing office or house entrance codes

The setup of our lives today means that we may have to share passwords at one point or another.

Here are a few tips for secure password sharing.

  1. Encrypt Passwords And Share Them Through A Password Manager

A password manager is a service which can assist you in storing your sensitive information (like passwords) in a secure environment. It allows you to forget your passwords, since you will only be required to remember one password which will be for the password manager.

The tool will then remember the rest of your passwords for you. This will ensure that you have a collection of secure passwords for different accounts that are stored securely.

Some password managers also have features that support secure password sharing, and therefore allow you to share passwords in a secure way.

You will not have to worry about the safety of your passwords while sharing them, since using other methods such as email or text messaging services poses a big risk to the safety and privacy of your sensitive information.

  1. Create A Strong And Unique Password

It is recommended to generate strong and unique passwords for each of your online accounts.

Often, we find ourselves using the same password for different accounts. Sometimes it’s forms of the same password. This is a very unsafe way of creating (or generating) passwords because it gives hackers an easy chance of gaining access to all of your accounts.

Thus, it’s critical to make sure to always generate strong and unique passwords for each of your accounts and update them regularly. This will ensure that even if one of your passwords is compromised (which is much more difficult for the hackers to do when the passwords is secure), the rest of your accounts are safe. And in the end, your data is safe.

  1. Use Two-Factor Authentication

Two-factor authentication adds an extra step to secure password sharing and storage. Although adding Two-Factor Authentication may seem like an additional burden, it is a necessary condition to ensure your passwords are safe. It is especially important when the accounts are important to you or protect your sensitive information (like banking or social media accounts).

To give you an example how two-factor authentication works, if you log into a website, you may be required to input a password. After this, an authorization message or code is sent to your secondary device via email, text message or a dedicated app. You are then required to input the code into the website to complete the login process.

An excellent example of this is Google. After registering to its services, you can choose to enable two-factor authentication, which will prompt you to enter a code (sent to your secondary device) for extra security every time you login, or every time you log in from a new device.

This feature is especially important for tools like password managers because they protect all of your passwords in one (albeit, secure) place. So it only makes sense to improve security as much as you can.

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